Student Records

The RPS 205 Student Records Department maintains records only for inactive students and RPS 205 graduates.

If you have a student currently attending an RPS 205 school, please contact that school directly for records.

Effective April 29, 2022, in an effort to provide an enhanced and more secure service for students and agencies, all former student records requests including graduation verifications, immunizations, official high school transcripts, unofficial records and records requests must be made using our online student records request system, ScribOrder. Requests via email, fax, phone call, USPS mail, and walk-ins will no longer be accepted. All requests must be placed on ScribOrder.

In-person pick up

In-person pick up is available only for approved paid requests through ScribOrder. We cannot accommodate same day pick up due to off-site storage and relocation. However, an email notification will be sent when records/transcripts are ready for pick up.

Fees

If you are homeless or are helping someone who is homeless, no fees will be charged for student records. Correspondence requires a signature from a qualifying official and a phone number where they can be reached. If you have a special circumstance which warrants a fee waiver, please ask to speak with the Student Records Clerk.

Click the purple button below to start your order.

ScribOrder - RPS 205
If you have not been an RPS 205 student within the last 5 years, your request will take 10 business days to process due to off site storage.

Transfer Records to Another School

If you are a K-12 school seeking transfer of student records from one of the schools in Rockford Public Schools, please submit an order using our online submission via ScribTransfer. We no longer accept fax, mail, email or verbal requests for records.

To get started, click the button below and select the school building icon highlighted "K12 School."

Scribbles K12 Transfer

Additional Information

Student Records Policy

Student records will be sent within ten business days of receiving the completed request form and the proper fees.
Official transcripts will not be released if any fees/fines are owed to any of the Rockford Public Schools.
Student records will only be released to parents, if the student is under the age of 18. If student is over the age of 18, he/she must request his/her own student records.
Student records will be released to former students upon presenting an original, current ID.

Administrative Regulation of Student Records

Click on the following link to view RPS 205's Administrative Regulation of Student Records
Click on the following link to view RPS 205's Notice of Parent and Student Rights regarding student records

Transfer of Records to Another Illinois Public School

Notice of a student’s transfer to another school district should be given to the building principal in advance so that the records can be prepared to be sent to the new school. According to the Illinois School Student Records Act of 1975 as amended, student records must be transferred to another school in which the student has enrolled or intends to enroll upon request of the records custodian of the other school. Before moving or transferring to a new school, parents are welcome to review and/or request a copy of their child’s school records.

Retention and Destruction of School Records

The permanent record is maintained for at least 60 years after the student transfers, graduates, or permanently withdraws. 105 ILCS 10/4(e). The temporary record is maintained for at least 5 years after the student transfers, graduates, or permanently withdraws. 105 ILCS 10/4(f). Individuals adding information to a student’s temporary record must include their name, signature, and position and the date the information was added. 105 ILCS 10/4(d). Temporary records that may be of assistance to a student with a disability who graduates or permanently withdraws, may, after 5 years, be transferred to the parent(s)/guardian(s) or to the eligible student. 23 Ill.Admin.Code §375.40(d).

Special Education Records

All special education records (IEP/504 Plan) can be requested with the Special Education Department. You may contact them at 815-489-5437.

Destruction

The Special Education Department destroys special education temporary records every year in the summer. It is important to note that these records may be of benefit to the student and/or parent in the future in certifying eligibility for certain government services and aids. Parents, custodians, or students-turned-adults have the rights to copies or originals of these records prior to their destruction.

Transfer of Records to Another Illinois Public School

Release of School Student Records Form

GED Certificates

Records Outside of RPS 205

High School Diplomas

The RPS 205 Student Records Department does not have original or copies of high school diplomas. If you would like to order a new high school diploma, please contact the high school where you graduated. Cost and production time may vary between each school.

Auburn High School | 815-966-3300
East High School | 815-229-2100
Guilford High School | 815-654-4870
Jefferson High School | 815-874-9536
Roosevelt Community Education Center | 815-966-3250

Student Records

Rockford Public Schools
Welcome Center
Attn: Student Records
501 7th Street - 1st Floor
Rockford, IL 61104

(P) 815-966-3284
(F) 815-489-2633
Let's Talk!
Email Us
Order your records

Hours
Mon - Tues, Thurs - Fri
8:00 a.m. - 4:30 p.m.
Wednesday
8:00 a.m. - 6:00 p.m.
Adjusted Hours: April 10; open 10:45 - 4:30 Closed on: April 7 - Good Friday May 29 - Memorial Day June 19 - Juneteenth July 4